How an Event Agency Simplifies Summer Planning

Now is the time to be boxing off your summer event calendar, with the season offering endless opportunities for different occasions to plan – outdoor parties, corporate summer socials, team-building retreats, and client entertainment. But while the long days and warm weather create ideal conditions, planning a seamless summer event comes with its own challenges. From unpredictable weather to securing high-demand venues and suppliers, there’s a lot to consider.

Outsourcing to an experienced event agency at this busy time of year can turn summer event planning from a stressful ordeal into a seamless, enjoyable process. Here’s how:

Summer is one of the busiest times of year for events, meaning venues, caterers, and entertainment options get booked up fast. A professional event agency has the industry relationships to secure the best locations and suppliers, even in peak season. They also handle contract negotiations, ensuring you get the best rates and terms without the stress.

A summer event should feel effortless and inviting – whether it’s a sun-soaked rooftop party, a stylish garden soirée, or a beachside corporate retreat. An event agency brings creative expertise to craft the perfect summer setting with décor, seasonal menus and entertainment.

One of the biggest risks of summer events, especially in the UK, is unpredictable weather. An experienced agency knows how to navigate this by securing stylish marquees, sourcing venues with indoor-outdoor flexibility, and planning wet-weather contingencies so your event runs smoothly, rain or shine.

Keeping guests comfortable in hotter temperatures requires careful planning. An agency will ensure essentials like shaded areas, cooling stations, refreshing drinks and seasonal catering are in place to enhance the guest experience.

From concept to execution, a full-service event agency like Story takes care of everything – venue sourcing, supplier coordination, creative theming, production, and on-the-day management. This means you can focus on savouring the season and engaging with your guests rather than worrying about logistics.

Whether you’re planning a company summer party, a brand activation, or a VIP client event, partnering with an event agency like Story ensures a stress-free, high-impact experience. We’ve delivered exceptional summer events for the likes of Bolt, Philip Morris, Waitrose and more! With top venues and suppliers in high demand, it’s always a good idea to start planning early for a smooth event experience.
Get in touch to find out more!